Artikel 116 Constitutie van de Postunie van de Staten van het Amerikaanse Werelddeel, Spanje en Portugal

Article 116 Management Committee 1 Duties The Management Committee shall report to the Council and assist it in monitoring, analyzing and evaluating the Union’s work, with the following specific duties: a) To review the monitoring and indicators of the implementation of the strategic plan and the setting of priorities; b) To review the General Secretariat’s action plan and its execution; c) To review the management indicators proposed by the General Secretariat for evaluating its efficiency, including structure and costs, as well as its quantitative results; d) To review the implementation and realisation of Technical Cooperation projects and the evaluation of them submitted by the Secretariat; e) To review the monitoring of the implementation of the Budget; f) To review the draft Budget, financial statements, balance sheet, income statement and Annual Report to be presented by the Secretariat; g) To review any Technical Cooperation projects that should be submitted to it for consideration; h) To review any other advisory functions or proposals referred to it by the Council; i) To submit to the Council a summary report of its actions and decisions and on the scope of its work program. This report shall be made available to member countries or territories by the Secretariat at least 30 (thirty) days prior to the date of the Council meeting, except in cases where meetings of the Management Committee and the Council are held within less than 30 days of one another. The General Secretariat shall provide member countries or territories of the Union with the agenda of its meetings at least 15 days in advance, and shall provide them with summary Acts adopted at such within 15 days after the meetings are held; j) To make any documents considered and drafted by the Committee available to any member countries or territories of the Union that so request. 2 Composition a) The Management Committee shall be composed of seven members: the Chairman of the Council, who shall chair the Management Committee, and six member countries or territories of the Union, to be elected by the Council at its first meeting. The two countries that receive the most votes among the six members elected to form the Management Committee shall serve as First and Second Vice-Chairman of the Council, respectively. b) The elected members of the Management Committee shall continue to serve as members until the next regular Congress, unless the member country or territory represented on the Management Committee voluntarily resigns. In this event, the next member country or territory with the largest number of votes shall, if it is interested in doing so, replace the member leaving the Management Committee. c) The General Secretariat shall have the right to speak, but not the right to vote at meetings. 3 Operation a) The Management Committee shall meet at least twice a year, and shall attempt to ensure that such meetings are held at equal intervals. b) The presence of 5 (five) members or represented members shall constitute a quorum. c) The members of the Management Committee may be represented by proxy at a meeting. No member may represent more than one member by proxy. d) Decisions shall be taken by a simple majority. e) Expenses incurred by members for their participation in Committee meetings shall under no circumstances be charged to the Union. f) At its first meeting, the Management Committee may assign specific duties, from among its own duties, to certain members in order to ensure the efficient operation of the Committee.